Data Rooms

Create a secure place for select users to share, access, and group specific content. Use for highly sensitive research, discovery facilitation, or external collaboration, while maintaining detailed audit trails. Learn more »

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New Features

In addition to Data Rooms and Auto Alerts, SmartCabinet 5.0 includes a number of enhancements that will please existing users.

Administrative

  • User permission assignments — now use the handy check boxes to assign permissions on what types of content and folders each user can access.
  • Trash bin — now SmartCabinet administrators can access a trash bin to view and recover deleted content.
  • Auto password generation for new users — high security passwords automatically assigned in keeping with IT's standards.
  • User Types — we have added new user types and enhanced and further defined their functions for greater flexibility.
  • Notifications — customize user notifications beyond existing capabilities to now include document type and subtype.

Search

  • Negative searches — further define your search for content by specifying documents sets that you DON'T want to see. Ie, give me all the leases for this portfolio EXCEPT...
  • Multi-select from search results — click the check box for the documents or folders you wish to download, copy, move or delete.
  • Document Link Navigation Bar — document links from a search results page will stay visible in a navigational bar, allowing immediate one click viewing of multiple pieces of content including document info.
  • Folder specific meta data now completely searchable.

Content

  • "Release by" date for content check in —check content into SmartCabinet and schedule a future date when you want it released and accessible to appropriate users.
  • Short cut access to documents and folders in other locations — see content and folders stored in other areas that are pertinent to your search.
  • Now store content at every level of SmartCabinet
  • Enhanced Work Flow functionality
  • Download most items into a spreadsheet
  • Additional reporting functionality

Users

  • Increased individual user flexibility including the ability to customize their:
  • Views
  • Layouts
  • Skins
  • Colors
  • Search results screen
  • Query builder
DOCCLARITY SOLUTION PLATFORM
  • Secure logins and access for designated users
  • Database and use of operating software
  • Monthly billing
  • Preferred access to scanning services for a la carte projects
  • Ongoing training and support
  • Onsite implementation guidance
  • Ongoing access to informational updates for all users
  • Support of diverse content filetypes
AVAILABILITY
  • Anytime access, 365 x 24 x 7
  • Anywhere - all your users need is Web connection
HOSTING
  • Elite hosting provided by HP Signature Certified hosting facility - one of 20 worldwide
  • Hardware, software, and support provided
SECURITY
  • Administrative control of user access privileges - internal and external
  • Redundant backups
  • Detailed user access reporting
  • Audit enablement
  • Regulatory Compliance

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More questions? Contact us at (440) 582-9720 or click here to request more information.