Data Rooms

Data Rooms enable specific groups of users to share critical content and processes in an isolated environment, for heightened security. Data Rooms have been designed specifically to facilitate processes such as:

Data Rooms are created by specifying secure locations within the application which will group content for specific purposes and corresponding users. Content is then added by copying and allocating existing content or by adding new content; finally, administrative members control user access to the room and its contents. Data Rooms dramatically reduce transaction times and expenses by eliminating the travel, expense, and manual process involved in collecting and distributing content.

Easy set up. Users can establish Data Rooms and share critical content in a snap – no need to burn discs, share drives, upload or batch load content. Simply search your data like you do now – ie by client, case, applicant, fund, property, account, doc type or subtype. Next select, copy, and add relevant content to the appropriate Data Room.

Flexible Design – Create Data Rooms as Needed Establish one or multiple data rooms, contingent upon your needs. DocClarity gives you the flexibility you need to control your content – with live access to critical data intelligence, detailing who is looking at what, you receive the ultimate degree of transparency.

Activity Reports Track Users in Detail Easily add users and set permissions to allow unique access to each Data Room. Data intelligence is clearly tracked, providing a thorough synopsis of each user’s access and activity. Additionally, your organization is prepared for to comply in an instant as your content reporting is available in the event that an audit is necessary.

Auto Alerts Highlight Critical Changes and Additions Instantly Group users can create and receive email notifications highlighting events such as new content checked-in or version update as they pertain to content they are allowed access to within the Data Room(s). As a result, the hassles and bottlenecks of email distribution groups, multiple file attachments and unsecure FTP sites are removed and replaced with secure, instantaneous access for all necessary users.

Benefits include: